TERMS OF REFERENCE
WEB DESIGNER/DEVELOPER
Quezon City Health Department Web Portal
Email CV and portfolio sample works by close of business on April 16, 2015 to:
Ma. Lourdes Ramos
UNAIDS Philippines
ramosl@unaids.org
Tel: +632 453-1454
A. Web Development and Content Management of Quezon City Health Department Web Portal
B. Project Description
a) Quezon City aims to provide quality service which will make the city
an ideal community where people live, work, and do business in a hospitable,
progressive and peaceful environment. This aim includes health and HIV
services. True to its mission, in 2013 it has accelerated its HIV response by
expanding its HIV programs which included setting up a male-friendly HIV clinic
that is accessible from morning until midnight. This clinic, now known as the
Klinika Bernardo, was recognized by the President of the Philippines as one of
the 2014 Top Ten outstanding Local Government initiatives and Mayor Herbert
Bautista was awarded with a 2014 Galing Pook award for Governance.
To further ensure
availability and accessibility of HIV services of Quezon City, five (5) HIV
clinics and other support services, including that of Klinika Bernardo, the
Quezon City Health Department , as encouraged by Mayor Bautista, further aimed
at actively and widely promoting its services using quad-media. Currently, QC has an active website (http://www.quezoncity.gov.ph/) but there is no page or portal devoted for its HIV services.
The QCHD has requested
support from UNAIDS to help them in web development and content management of
QC’s HIV Program Web Portal, to be uploaded either as sub-domain or webpages of
QC Official Website.
In consultation with
Quezon City’s Administration and WEB TEAM Communications Coordination Center
(CCC), QCHD agreed to expand the request of building not only an HIV Web Portal
but a QC Heath Department Website covering all health programs.
Currently, the QC website
only contains the following about the QCHD: Procedures in the application for 1) Health Certificate, and 2)
Sanitary Permit; Downloadable Form for Application for PhilHealth Membership
b) The contractor would provide 3 primary services given this engagement:
(i) design and development of QC Health Department Program Web Portal; (ii) Populate
and activate the HIV Program Web Portal, and (iii) content management,
including troubleshooting services on demand;
c) The stakeholders of this undertaking would be the Philippine or Quezon
City general public. It would also serve
as the knowledge management tool of the QC health department particularly the
program managers and staff.
C. Scope
of Work
a)
Working closely with the QC HIV Program
Coordinator, UNAIDS SI Adviser, and the WEB TEAM Communications Coordination
Center Coordinator, the contractor will:
§ Create a new QC Health Department Program Web Portal
§ Design a visually appealing website that has a unified theme and
design, and easy to navigate
§ Design the new interface, design concepts for new web pages, sections,
and their supporting graphical elements (photos, animations, audio and video)
§ Create/customize an open source and reliable Content Management System
(CMS) that will permit non-technical staff to instantly update web site
content, add modules or sections, which offers optimized platform
interoperability with different browsers like Safari, Mozilla Firefox, Google
Chrome and Internet Explorer.
§ Turn-over to the assigned QC website manager and provide website
management manual
§ Provide search capabilities using key words or phrasing that will
identify content throughout the site
§ Incorporate the following capabilities to the website:
o
Embedded discussion forum tied to a Mailing List
o
Online library
o
Photo album
o
Administrator and user-level access
§ Implement a tracking application to produce user defined site log
reports to measure web visitor behavior and improve website performance and
availability
§ Support revisions and implements the corresponding adjustments of the QCHD
Program Web Portal and in QC social media platforms
b) The QCHD Program Web Portal will be organized, but not limited to, as
follows:
§ Home page
o
News, Updates, and Upcoming events
o
Publications and Resources
o
Additional Tabs - to be identified by QCHD and
QCCCC
§ Program Webpages (Sample for HIV Program)
o
News, Updates, and Upcoming events linked to QCHD
Homepage
o
Timeline – containing key historical timeline of
the QC HIV Response
o
Partners – the web of QC HIV program partners
including the network of service providers (directory)
o
Services – the complete list of HIV services in
QC including contact information
o
Publications and Resources Download Page – key
documents available for public use and linked to QCHD Main Publications and
Resources
o
Photos
o
iReport – page with link to the complaint/issue
page using the iMonitor application (mobile phone-based and web-based links)
o
HIV epidemic profile of QC
o
Interactive graphs and tables about HIV
D. Expected
Outputs and Deliverables
The deliverables of this engagement are as follows:
|
Deliverables/ Outputs
|
Duration
|
Target Due Dates
|
Review and Approvals Required
|
|
Web design and layout (including review
and revisions)
|
Apr 20 – May 5, 2015
|
May 5, 2015
|
QCHD, QCCCC and UNAIDS
|
|
Content Management Training
|
May 7-9, 2015
|
|
|
|
Maintenance
|
Technical support of 5 person-days (i.e.
for consultation/visit) within 2015
|
|
E. Institutional Arrangement
The contractor would directly communicate and
coordinate with UNAIDS in presenting the progress of its web design, layout and
programming for the QCHD Program Web Portal.
F. Duration of the Work
a) Web development, layout and programming for the pertained web portal
would be undertaken within 3 weeks upon commencement of the contract.
b) Training and technical support for content management and maintenance
would be made available to the client within 2015.
H. Qualifications of the Successful Contractor
a) At least 5 years’ experience in web design and development, preferably
using open source technologies
b) Knowledge of the web standards
c) Technical knowledge on emerging internet technology and trends
I. Scope of Price Proposal and
Schedule of Payments
Deliverables and corresponding payment schedule are further shown
below:
The contractor shall submit the following, subject to approval:
|
Deliverables for the Web Design
|
Indicative Dates
|
|
3 design studies
|
April 23, 2015
|
|
Alpha version
|
April 27, 2015
|
|
Beta version
|
April 29, 2015
|
|
Omega version
|
May 1, 2015
|
|
Final version
|
May 5, 2015
|
|
Guide Manual
|
May 7, 2015
|
Progress billing would be as follows:
Contract signing : 20%
Design approval : 20%
Go Live : 35%
J. Criteria for Selection
of the Best Offer
|
Criteria
|
Percentage
|
|
1.
Capability
a.
Web Development
|
40%
|
|
2.
Web design and development capability
a.
Knowledge of web standards
b.
Knowledge of latest web technologies and trends
c.
Web application programming
|
30%
|
|
3.
Years of experience
a.
Client base
|
30%
|
K. Immediate Requirement from Interested
Applicants
Email CV and
portfolio sample works by close of business on April 16, 2015 to:
Ma. Lourdes Ramos
UNAIDS
Philippines
ramosl@unaids.org
Tel: +632
453-1454
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